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Privacy Policy UJAMAA ASBL / Sunday Vacations

Last updated: 09/12/25

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UJAMAA ASBL, operating under the name Sunday Vacations, is committed to protecting your personal data and respecting your privacy in accordance with the General Data Protection Regulation (GDPR) and Belgian privacy laws. This Privacy Policy explains what data we collect, why we collect it, how it is used, and what rights you have.

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1. Who We Are

UJAMAA ASBL
Registered address: Val des Bécasses 6, 1150 Brussels
Company number: 0475.052.055
Website: www.sundayvacations.com
Email: info@sundayvacations.com
Phone: +32 483 464 569

We organise hikes, social events, day trips, weekend escapes and international group travels.

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2. What Personal Data We Collect

We collect and process the following categories of data:

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2.1 Data you provide voluntarily

  • Name

  • Email address

  • Phone number

  • Membership tier (Explorer, Voyager, Ambassador)

  • Form responses (event ideas, feedback, registration details)

  • Payment confirmation (via Wix Payments — we do not store card details)

  • Emergency or medical information (only if voluntarily provided for hikes or trips)​

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2.2 Data collected automatically

When you visit our website, Wix may collect:

  • IP address

  • Browser type and device information

  • Pages viewed

  • Cookies and analytics data (Google Analytics, Wix analytics)

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2.3 Photos and videos

We may take photos or videos at events to promote community activities.
You may request removal of any image where you appear.

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3. Why We Collect Your Data

We use your data for limited and legitimate purposes:

  • Managing memberships and registrations

  • Sending event information and updates

  • Ensuring participant safety during hikes and trips

  • Communicating changes or cancellations

  • Managing WhatsApp groups

  • Processing payments and issuing confirmations

  • Improving our events and community structure

  • Legal compliance as an ASBL

  • Website analytics to improve user experience

We do not sell or transfer your personal data to third parties for marketing purposes.

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4. Legal Basis for Processing

We process your data on one or more of the following legal bases:

  • Your consent (membership forms, WhatsApp groups)

  • Contractual necessity (event registrations and payments)

  • Legitimate interest (running a safe, organised community)

  • Legal obligations (ASBL administrative duties)

You can withdraw your consent at any time by contacting us.

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5. How Your Data Is Stored

Your data is stored securely in:

  • Wix (website forms, contacts)

  • Google Workspace (email communication)

  • WhatsApp (group messaging)

  • Wix Payments / Stripe (payment processing - no card information is stored by us)

We implement reasonable technical and organisational measures to protect your data.

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6. Who Has Access to Your Data

Your data is only accessible to:

  • The ASBL administrator(s)

  • Event organisers assisting with logistics

  • Payment processors (Wix Payments / Stripe)

  • Service providers used to operate the website (Wix)

We do not share your data with external companies for commercial reasons.

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7. How Long We Keep Your Data

  • Membership data: as long as necessary

  • Event forms: as long as necessary

  • Photos: until removal is requested

  • Payment records: 7 years (legal obligation)

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8. Your Rights Under GDPR

You have the right to:

✔ Access your data
✔ Correct inaccuracies
✔ Request deletion (“right to be forgotten”)
✔ Restrict processing
✔ Object to processing
✔ Withdraw consent
✔ Request data portability

To exercise your rights, contact:

📧 info@sundayvacations.com
📱 +32 483 464 569

We will respond within 30 days.

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9. Cookies

Our website (hosted by Wix) uses cookies to:

  • Ensure site functionality

  • Track analytics

  • Improve user experience

You can manage cookie preferences through your browser settings.

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10. External Links

Our site may contain links to third-party websites (Meetup, Instagram, Facebook, WhatsApp, partner agencies).
We are not responsible for their privacy practices.

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11. Photography and Media Rights

By attending events, you acknowledge that photos or videos may be taken.
You may request removal at any time by contacting the organiser.

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12. Changes to This Policy

We may update this Privacy Policy to reflect operational or legal changes.
Updates will be posted on this page with a revised date.

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13. Contact

For any privacy-related questions or requests:

UJAMAA ASBL / Sunday Vacations
📧 info@sundayvacations.com
📱 +32 483 464 569
📍 Val des Bécasses 6, 1150 Brussels

We take your privacy seriously and will always respond with care.

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